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United Nations Administrative Assistant Vacancy Available in New York for November 2024. Apply Today!

UN Jobs Admin October 25, 2024

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UN Finance and Budget Assistant Vacancy Available in New York for December 2024. APPLY NOW!

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Vacancy Details

Position: Administrative Assistant
Organization: United Nations
Job Opening ID: 245471
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-5
Location : NEW YORK
Department/Office : United Nations Joint Staff Pension Fund – Pension Administration
Deadline : Oct 30, 2024

About UN Administrative Assistant Vacancy

Administrative Assistant vacancy at the United Nations Joint Staff Pension Fund office. The United Nations Joint Staff Pension Fund was established in 1949 by the United Nations General Assembly to provide retirement, death, disability, and related benefits for staff of the United Nations and other member organizations of the Fund. The Pension Fund pays benefits in 17 currencies to more than 80,000 beneficiaries who reside in 190 countries, and services more than 140,000 participants who work in the 24 member organizations of the Pension Fund. The Fund has offices in New York (United States) and Geneva (Switzerland) and two liaison offices in Nairobi (Kenya) and Bangkok (Thailand), respectively. The United Nations Joint Staff Pension Fund-Pension Administration (UNJSPF-PA) comprises about 250 staff from diverse countries and cultures, based across four prominent duty stations (New York, Geneva, Bangkok, and Nairobi).

We are a career employer offering unique opportunities for growth within the United Nations system. Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-ofthe-art facility (the One Dag Hammarskjöld building). Visit www.unjspf.org for more details. This position is based in New York and is located in the Human Resources Unit within the Business Support Section (BSS) of the United Nations Joint Staff Pension Fund-Pension Administration. The incumbent reports to the Human Resources Officer.

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Duties and Responsibilities

Within delegated authority, the Administrative Assistant will be responsible for the following duties:
Review and organize HR cloud files and documents.
Assist in recruitment processes, such as drafting vacancies and technical assessment.
Support in organizing interviews and meetings for Inspira processes.
Assist in drafting correspondence, reference verifications and tracking of selection processes.
Review of HR documentation and relevant data to ascertain conformity with pre-established criteria.
Ensure that documents submitted for processing electronically are retrieved and processed in time.
Maintain HR files, update staff telephone directory, rules, regulations, administrative instructions and other related documentation.
Assist in updating Organizational chart and staffing table.
Prepare statistical tables and standard HR reports.
Draft routine correspondence.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other related administrative duties, as required.

Competences

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

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Requirements

High school diploma or equivalent.

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Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.