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Entry Level: x3 Assistant Vacancies Available at UN for September 2024. Apply Today!

Entry Level: x3 Assistant Vacancies Available at UN for September 2024. Apply Today!

  • Position(s): x3 Assistants
  • Organization: United Nations
  • Location: Various
  • Target Audience: Entry Level, All Nationalities
  • Deadline: 11-15 September

About UN Careers

The United Nations offers a variety of assistant vacancies across its numerous agencies and programs, providing an opportunity for individuals to contribute to global peace, development, and humanitarian efforts. These positions often involve administrative support, project coordination, and research tasks, catering to a diverse range of skills and educational backgrounds. Candidates can find job openings through the UN Careers portal, where they can apply for roles that align with their expertise and interests. Working as an assistant within the UN not only fosters professional growth but also allows individuals to engage directly with international diplomacy and global initiatives.

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Available Vacancies

1. Project Assistant

  • Job ID : 242714
  • Job Network : Management and Administration
  • Job Family : Administration
  • Category and Level : Consultants, CON
  • Duty Station : NAIROBI
  • Department/Office : United Nations Human Settlements Programme
  • Deadline : Sep 11, 2024

Duties and Responsibilities

  • The consultant will work under the direct supervision of the Project Manager for Urban 2030 Phase 2. She/he will be responsible for the following tasks:
  • 1. Performs a wide range of office support and administrative functions.
  • 2. Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial, and other requirements.
  • 3. Researches, compiles, and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
  • 4. Responds to moderately complex information requests and inquiries (e.g., answers requests requiring file search, etc.) and, as necessary, refers inquiries to appropriate personnel for handling.
  • 5. Provides secretarial, administrative, and logistics support to meetings, boards, committees, conferences, etc.
  • 6. Performs general administrative tasks (e.g., leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), including preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
  • 7. Maintains files (both paper and electronic) and databases for the work unit.
  • 8. Performs other duties as assigned.
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2. LOGISTICS ASSISTANT

  • Job ID : 240444
  • Job Network : Logistics, Transportation and Supply Chain
  • Job Family : Logistics and Supply Chain
  • Category and Level : General Service and Related Categories, G-5
  • Duty Station : MOGADISHU
  • Department/Office : United Nations Support Office in Somalia
  • Deadline : Sep 15, 2024

Responsibilities

  • Under the overall supervision and guidance of the Chief SSF Support Unit, the Logistics Assistant will be responsible for the following duties:
  • Logistics – Identifies all routine, mandated logistics support to Somali Security Forces (SSF).
  • Prepares, implements, and controls appropriate methods to deliver logistics support to Somali Security Forces (SSF) and to cater to them, ensuring optimal utilization of available resources.
  • Provides logistical and operational support to Somali Security Forces in terms of life support commodities and services such as fuel and rations in coordination with the mission Life Support Section/unit.
  • Participates in generating effective and efficient logistics planning and coordination for the Somali Security Forces.
  • Maintains, updates, and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery, and invoice actions.
  • This includes coordinating on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) reports, verification of invoices against R&I reports, and recording contract status at all stages of processes.
  • Prepares routine office correspondence. Supply/Transport/Movements
  • Coordinates transportation requirements to the Somali Security Forces (SSF), including staff movement for duty purposes and troop deployment/rotations.
  • Coordinates the provision of approved ad hoc logistics support to the Somali Security Forces.
  • Conducts regular sector visits to assess life support delivered to the Somali Security Forces.
  • Conduct regular inspections of inventories of assets purchased through trust funds. Keep an accurate and updated database for SSF inventories received through trust funds.
  • Register, raise cargo movement requests and movement of personnel requests from SSF for approval. Provide relevant pre-boarding briefing to SSF passengers traveling on UN aircraft in accordance with UN rules and procedures.
  • Completes periodic reports and documentation regarding the provision of logistics support to SSF.
  • Coordinates consumables and spare parts consumption rates and usage patterns.
  • Controls and manages supply related items requisitioning and delivery.
  • Records contract actions and monitors activity. General
  • Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.
  • Maintains supporting files, database, and monitors reports.
  • Performs other duties as required.
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3. ADMINISTRATIVE ASSISTANT

Job ID : 242533 Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-5
Duty Station : MOGADISHU
Department/Office : United Nations Assistance Mission in Somalia
Deadline : Sep 15, 2024

Responsibilities

  • Under the general supervision of the Chief Human Rights Officer of the Human Rights and Protection Group (HRPG), the incumbent will perform the following responsibilities: Human Resources Management:
  • Performs various actions related to the administration of the work unit’s human resource activities, e.g., recruitment, performance appraisal, training, etc., consistently applying UN rules, regulations, policies, and procedures.
  • Provides advice and answers general queries on HR procedures and processes.
  • Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Monitors assigned staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer, and movement of staff. Budget and Finance:

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  • Provides assistance in the preparation and development of the office’s work programme and budget; Assists in monitoring the budget/work programme with respect to various budgets, trust funds, grantsand other funds on a regular basis, and records reallocation of resources and implements the reallocation as necessary.
  • Provides assistance in the review and preparation of the medium-term plan and its revisions; Reviews and assists in the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements for the mission, including programmatic aspects; monitors compliance with the medium-term plan and other legislative mandates; May assist managers in the elaboration of resource requirements for budget submissions.
  • Monitors budget implementation/expenditures and records reallocation of funds as necessary.
  • Reviews requisitions for goods and services to confirm (a) that correct object code of expenditure have been charged and (b) availability of funds; Monitors extra-budgetary resources, in line with agreements and cost plans, with special attention given to regulations and rules and established policies and procedures; Assist in the preparation of budget performance submissions.
  • Assists in finalization of budget performance reports with attention given to variances between approved budgets and actual expenditures. General Administration:
  • Identifies and reports issues/problems as they arise and recommends appropriate actions.
  • Coordinates regularly with service units and liaises as needed with internal team members both at the mission and in outstations.
  • Performs other related administrative duties, as required (e.g., travel, monitoring accounts and payment to vendors and individual contractors for services, reviewing physical space plans and assisting in the identification of office technology needs, maintenance of equipment, software and systems, organizing and coordinating seminars, conferences and translations). Performs other duties as assigned.
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