Entry Level Home-Based: Administration Associate Vacancy at UNOPS in the Administration and Communications Categories
Entry Level Home-Based: Administration Associate Vacancy at UNOPS in the Administration and Communications Categories
- Hosted Entities: Forest & Climate Leaders’ Partnership
- Job categories: Administration, Communications
- Vacancy code: VA/2025/B5004/30007
- Department/office: GPO, NYPO, Development and Special Initiatives Portfolio
- Duty station: Home based
- Contract type: Local ICA Support
- Contract level: LICA-6
- Duration: Ongoing contract (subject to good performance, availability of funds, organizational requirements and project duration)
- Deadline: 22-Apr-2025
Are you detail-oriented and seeking a home-based administrative role? UNOPS offers an exciting entry-level Administration Associate vacancy within their Administration and Communications categories. Apply now and contribute to impactful global operations from your home!
UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.
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Responsibilities
Under the direct supervision of the Deputy Director – Programme, the Associate is responsible for the following:
Administrative Support to the Director
- Manage the Director’s calendar and schedule of meetings and appointments.
- Arrange internal and external meetings, and provide secretarial and administrative support as needed, including but not limited to the preparation of briefing files and minutes/summaries of actions to be taken.
- Manage incoming and outgoing routine correspondence, and answer queries with discretion.
- Support the Director with protocol matters.
Communication and Information Management
- Communicate effectively and liaise with internal and external stakeholders on behalf of the Secretariat, following protocol.
- Screen incoming correspondence and route it to relevant colleagues in the Secretariat for timely action/follow-up.
- Adhere to appropriate approval processes for documents that require a signature.
- Draft routine correspondence, such as letters, memos, and notes verbales.
Logistical Support
- Manage travel for the Director and the Secretariat and coordinate arrangements such as visa, hotel, security clearance, and protocol matters.
- Support the planning and coordination of UNOPS colleagues’ missions to NY for the Executive Board and other high-level meetings and events, including drafting agendas in collaboration with the Executive Office and other internal stakeholders.
- Support the planning of meetings, events and receptions with Executive Board member states, partners and other stakeholders, assist with protocol matters, and organize the related logistics.
- Receive officials of the UN system and senior representatives of Member States, and coordinate the logistical arrangements related to visits.
Knowledge Building and Knowledge Sharing
- Build knowledge of practices of diplomatic protocol, including practices developed within the United Nations system.
- Collect feedback, ideas, and internal knowledge about processes and best practices.
- Provide regular feedback on existing systems, tools, and resources to ensure their relevance and assist with the preparation of standard operating procedures and other guidance documents and templates, as required.
- Support for the onboarding of new colleagues.
Monitoring and Progress Controls
A work plan will be developed based on the UNOPS PER cycle and serve as the overarching document to monitor progress and record performance.
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Requirements
*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
Education
- Advanced university degree (Master’s degree or equivalent), preferably in Business Administration, Public Administration or in a field related to the post description, with no relevant experience is desirable; OR
- First-level university degree (undergraduate, bachelor’s degree, or equivalent) in Business Administration, Public Administration or in a field related to the post description with two (2) years of relevant experience will be considered an asset; OR
- A secondary school diploma (or high school equivalent) with six (6) years of relevant experience is required.
- In the absence of a university degree, an Administrative Certification is an asset.
Required Work Experience:
- Relevant experience is defined as experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations.
- Proficiency in computers and office software packages (MS Office) is required
- Experience in handling web-based management systems is required.
Desired Experience (The following experience is optional. Candidates who do not have it are welcome to apply):
- Experience in UN system organizations is desirable.
- Experience in using Enterprise systems including OneUNOPS is desirable.
Language Requirements:
- Fluency in English (read, write, speak) is required.
- Proficiency in Spanish and French is desirable.
