Exciting ICAO Human Resources Assistant Position Opening in Canada for 2025

Fazil March 13, 2025

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Exciting ICAO Human Resources Assistant Position Opening in Canada for 2025

Vacancy: Human Resources Assistant (Protocol and Records Management Support)
Location: Montreal, QC, Canada
Vacancy Type: Individual Consultancy
Contract Duration: 1 Year with Possibility for extension
Deadline: Mar 24, 2025

The International Civil Aviation Organization (ICAO) is seeking a Human Resources Assistant for 2025 in Canada. This role offers a unique opportunity to support HR functions and contribute to global aviation safety and efficiency initiatives.

The Staff Employment and Administration Section (SEA) is dedicated to operational aspects of Human Resources management and service, such as contract management, entitlement administration, separation handling and servicing retirees.

The incumbent reports directly to the Chief SEA who is responsible for assigning tasks, deciding on priorities and facilitating administrative tasks to facilitate protocol and physical and digital records management responsibilities.

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Responsibilities

Provides all administrative support to the section
Generates statistical reports on geographic distribution for country status, drafts replies to all Notes Verbal’s requesting statistical information staff and on applications
Supports contract administration activities
Arranges for the accreditation of new recruits and other contract holders
Supports document management activities

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Requirements

High school Diploma is required.
Additional training or certification in Administration, Marketing, Public relations, Human Resources, Business Administration, or Related Field.
A minimum of 5 years administrative experience in human resources or related field.
Proven experience in managing and maintaining filing systems.
Proven Experience in marketing, Public Relations or Protocol related matters.
Experience in the application of staff rules and regulations.

Competencies

Professionalism: Ability to perform a broad range of administrative functions, e.g., human resources, database management, etc.;
Accountability
Teamwork: Works collaboratively with colleagues to achieve organizational goals
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession