Exciting Opportunity: Administrative Assistant Position at the International Labour Organization (ILO) —Apply Now!

Exciting Opportunity: Administrative Assistant Position at the International Labour Organization (ILO) —Apply Now!

• Grade: G5 
• Vacancy no.: DC/SOCPRO/2025/GS/01
• Publication date: 5 June 2025
• Application deadline (midnight Geneva time): 19 June 2025
• Job ID: 13050 
• Department: SOCPRO 
• Organization Unit: SOCPRO 
• Location: Geneva   
• Contract type: Fixed Term 
• Contract duration: One year 

The International Labour Organization (ILO) is in search of a dedicated Administrative Assistant. This role is a fantastic opportunity to support impactful projects and contribute to better labor standards globally. Don’t hesitate—apply today and help make a difference! The position is located at ILO Headquarters in Geneva, Switzerland. The incumbent will support the financial administration of the project budget, preparation of financial transactions, organization of meetings, as well general administrative and secretarial support for the project. The incumbent will report to the Deputy Director of the Universal Social Protection Department.

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Responsibilities

• Carry out all operations required for supporting the authorization of expenditures and for effectuating expenditures under all types of funding, including making calculations, preparing the financial transactions in the ILO’s Enterprise resource planning system -IRIS. This includes preparing and processing travel authorizations, external collaborator contracts, service contracts, travel claims, purchase orders and purchase Requisitions, checking supporting justifying documents, requesting funds and making payments. Keeping track of delivery of outputs and deadlines for delivery and payments.
• Control the accounts of the project regarding allocations and expenditures and interact with country projects to clarify financial operations if necessary. Support the revisions of the budget.
• Organize the administrative and financial archive of the overall project and collect supporting financial documents.  
• Respond to queries from inside and outside the organization regarding monitoring of the budget and administration of the project. Participate in internal meetings to provide information and guidance on administrative matters.
• Draft correspondence and reports relating to above duties. Contribute to the drafting of the relevant sections in the narrative final reports and information sent also to FINANCE, PARTNERSHIPS and donor.
• Provide administrative support to meetings and seminars organized in or outside of Geneva, including the weekly ILO Coordination Meetings, the Steering Committee meetings, inter-agency Coordination meetings, Workshops/Symposia and other global events, as well as remote support to the organization of country-level events. T

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Requirements

Education

• Successful completion of secondary or commercial school.

Experience

• At least five years’ of relevant experience. Experience within the ILO is an advantage.

Languages

• Excellent command of at least two working languages of the ILO, English being one of them.