Entry Level: ILO Project Support Assistant Position Now Open for Applications

Entry Level: ILO Project Support Assistant Position Now Open for Applications

• Job ID: 12955 
• Department: ENTERPRISES 
• Organization Unit: MSME 
• Location: Geneva   
• Contract type: Short Term 
• Contract duration: 11 months 
• Deadline: 26 April, 2025

The International Labour Organization is seeking a meticulous Project Support Assistant. This role involves coordinating project activities, providing administrative support, and contributing to initiatives that promote decent work and sustainable development globally. The position works under the supervision of the Global Programme Coordinator in the MSME Branch. Supervision focuses on the quality and timeliness of the delivery of work assignments, however, the Project Support Assistant will work with some degree of operational independence and will work regularly with the entire Productivity Ecosystems for Decent Work team.

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Responsibilities

• Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations, etc.) in conformity with the ILO requirements and using appropriate software. 
• General office management, administrative and logistic support for meetings, seminars and/or workshops organized under the project/programme.
• Update information on project website and databases. Reply to queries and emails for information.
• Maintain files, databases and official records related to project activities. Search and select relevant information and records for officials upon request.
• Liaise/Request services from other work units inside or outside the office for completion of tasks.
• Process all administrative arrangements for official travel, including travel authorizations, visas and other required clearances.
• Assist in calculating cost estimates and compile documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities. 
• Compile routine financial data and information for project-related activities. Enter data to classify and code transactions.

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Requirements

• Completion of secondary school education.
• At least three years’ experience in general office management and clerical support work.
• Ability to organize own work.
• Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multiple tasks.
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.