Exciting Opportunity: IOM Human Resources Assistant Position Now Available for Applicants

Exciting Opportunity: IOM Human Resources Assistant Position Now Available for Applicants

• Job Schedule: Full time
• Job Shift: Day
• Initial Contract Duration: 6 months
• Vacancy Type: Special Vacancy Notice
• Recruiting Type: General Service
• Grade: G-4
• Deadline: May 6, 2025

The International Organization for Migration (IOM) seeks a dedicated Human Resources Assistant to support HR operations. This role involves recruitment, employee relations, and enhancing workforce engagement in a dynamic, multicultural environment focused on humanitarian efforts. Under the overall supervision of the Chief of Mission (CoM) and the Resources Management Officer; and the direct supervision of the Human Resources Officer (HRO), the successful candidate will be responsible and accountable for managing the resources management functions.

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Responsibilities

• Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications
• Carry-out pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation
• Perform assigned role(s) in WAVE HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation
• Perform the role of Time-keeper in WAVE; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in WAVE.
• Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers. 
• Respond to general inquiries regarding Human Resources policies, instructions and procedures.

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Requirements

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way; 
• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.