Facilitating Global Dialogue: Join UNEP Meetings Services Assistant Vacancy Available

Facilitating Global Dialogue: Join UNEP Meetings Services Assistant Vacancy Available

• Job Opening ID: 256093
• Job Network : Public Information and Conference Management
• Job Family : Conference Services
• Category and Level : General Service and Related Categories, G-6
• Duty Station : MONTREAL
• Department/Office : United Nations Environment Programme
• Deadline : May 6, 2025

Embark on a vital role supporting international cooperation. The UNEP Meetings Services Assistant vacancy offers a unique opportunity to contribute directly to global diplomacy by ensuring the smooth operation of high-level meetings and conferences. Your organizational skills and meticulous attention to detail will be key to facilitating impactful discussions.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

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Responsibilities

• Supports the planning, organization, and logistics of meetings organized by the Secretariat of the Convention on Biological Diversity (SCBD), including the Conference of the Parties (COP), Cartagena and Nagoya Protocol meetings, and related workshops and events.
• Coordinates preparatory meetings with relevant programme officers to discuss procedural and organizational arrangements for meetings.
• Develops and maintains a checklist for organizing meetings to assist both internal and external stakeholders.
• Ensures that all required services are available, including document distribution, personnel, and technical resources, for the smooth conduct of meetings.
• Coordinates with Host Governments and local counterparts regarding meetings held outside of Montreal, ensuring that facilities meet the needs of the event.

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Requirements

• High School diploma or equivalent is required.
• Completion of courses in human resources, business administration, finance, logistics or equivalent is desirable.
• A minimum of seven years of progressively responsible experience in logistics, meeting event preparation and administrative services or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first level university degree or higher.
• Experience in the UN common system or in an international public organization is desirable.
• Experience in servicing intergovernmental meetings is desirable.
• Experience with Enterprise Resources Planning (ERP) Systems is desirable. One (1) year or more experience in data analytics or related areas is desirable.