Exciting Opportunity: Operations Assistant Vacancy with Competitive Salary at IOM, Ireland.

Exciting Opportunity: Operations Assistant Vacancy with Competitive Salary at IOM, Ireland.

• Job Identification: 15454
• Locations: Dublin, IE
• Apply Before: 07/02/2025, 12:59 AM
• Job Schedule: Full time
• Job Shift: Day
• Contract Type: Special Short Term Graded (Up to 9 months)
• Vacancy Type: Special Vacancy Notice
• Recruiting Type: General Service
• Grade: G-5

Under the overall supervision of the Chief of Mission (CoM) in Ireland, under the guidance of Head of Unit, Operations and under the direct supervision of Operations Associate and, in collaboration with Operations Assistants and relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supervising all movement operations activities in Ireland, with the following duties and responsibilities:

JOIN OUR WATSAPP GROUP

Responsibilities

1. Coordinate, schedule and book travel for individuals upon receipt of travel-ready status and/or request in accordance with travel requirements, including but not limited to the distribution of Advance Booking Notifications (ABNs), updates, domestic flights, cancellations and departure notifications.
2. Organize and complete all bookings in a timely manner and in accordance with the Handbook of IOM Tariffs (HIT) and standard operating procedures (SOPs) from the Division of Resettlement and Movement Management (RMM). Under the supervision of the Project Associate distribute travel information to internal and external stakeholders. 
3. Compile and analyse descriptive statistics, using I-GATOR to capture costs and prepare travel loan paperwork as specified in SOPs and in accordance with host government’s procedures. 
4. Create movement data files, by ABN, for all individuals in accordance with SOPs and for IOM accountability. 
5. In accordance with local practices and RMM guidelines and standards, and in close coordination with supervisors, identify and assign escorts to accompany vulnerable individuals.  
6. In coordination with Project Associate, process exit permission paperwork and ICRC Travel Documents in accordance with established standards and the local guidelines. 
7. Conduct identit

Also Read:

• Entry Level: x13 UNHCR Associate Careers Available for 2025. Apply Today!
• Home-Based Opportunity: x6 Remote Jobs for Multiple Professionals at UN Women. Apply Today!
• Exciting Opportunity: Join UNICEF as a Digital Media Consultant in 2025!
• Join UNEP: Administrative Officer Vacancy in 2025. Apply Today!
• Exciting Opportunity: United Nations Associate Vacancy in 2025. Apply!
• Great Opportunity: x11 Assistant Careers Available at WFP for 2025. Apply Today!
• Exciting Royal Society Wolfson Fellowship Programme 2025 in the UK (Funded). Apply!

Requirements

Education

• Five years of relevant working experience with secondary education; 
• Three years of relevant working experience with Bachelor’s degree in Social Studies, Political Science, International Relations, Psychology or related fields.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Prior Movement Operations, transportation-related and/or management experience a strong advantage.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; 
• Experience working in a multi-cultural setting.

Skills

• Advanced communication skills.
• Strong computer skills – Word, Excel and Internet; 
• Past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a distinct advantage.
• Good administrative, reporting, and organizational skills.

Languages

• Fluency in English (oral and written) is required.