Exciting Opportunity: Operations Officer Vacancy Available at UNICEF in New York for September 2024

Exciting Opportunity: Operations Officer Vacancy Available at UNICEF in New York for September 2024
- Job no.: 575376
- Contract type: Fixed Term Appointment
- Duty Station: New York
- Level: P-2
- Location: United States
- Categories: Programme Management
- Deadline: 23 Sep 2024 Eastern Daylight Time
About UNICEF
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job—it is a calling. UNICEF is a place where careers are built. We offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
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For every child, a champion
Programme Group currently ranks as the 49th top business area that transferred the most cash to Implementing Partners in the current year globally. A steady increase in cash transfers has been noted throughout the years. The Operations Officer will be responsible for overall IP management, including timely roll out of various initiatives in IP management, including ePD, PSEA and ezHACT. The position is also an integral part of the program and is also Secretary to the Partnership Review Committee (PRC). The operations officer will work closely with the Chief Strategic Operations on operational matters, including table of authority, quality assurance & risk management activities, office space optimization, and capacity building.
How can you make a difference?
We are seeking a dynamic Officer to provide both technical and administrative support, ensuring the high-quality and efficient management of implementing partnerships for successful program delivery. This role involves aligning with operational policies and integrating risk-based partnership management practices at the HQ level. Reporting to the Chief of Strategic Operations P5, you will collaborate with various programme sections, operations teams, CSOs, and external service providers. Additionally, you will work closely with the HQ DAPM to ensure the timely rollout of global initiatives. This is an exciting opportunity to play a key role in shaping and supporting impactful programs.
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To qualify, you will have to…
- The role involves providing comprehensive support for managing partnerships with government and civil society organizations, ensuring adherence to relevant policies and guidelines such as the CSO Procedure and HACT. Key responsibilities include offering technical and administrative assistance in the application of HACT, coordinating the preparation and execution of assessments, and ensuring that partners are properly registered and updated on UNPP. The role also includes establishing standard operating procedures (SOPs) for partnership management and liaising with various stakeholders to ensure compliance and effectiveness in partnership engagements.
- Additionally, the role encompasses strategic operational support, risk management, and quality assurance. This involves monitoring key performance indicators (KPIs), managing office space, and addressing segregation of duties issues. Risk management includes maintaining a risk library, updating business continuity plans, and ensuring quality assurance in implementing partner assessments and financial activities. Analysis and reporting responsibilities involve monitoring cash transfers and internal processes, using corporate tools to identify high-risk areas, and preparing management reports. Finally, the role focuses on capacity building, both for PG staff and implementing partners, by designing initiatives to enhance understanding and compliance with HACT and CSO procedures and sharing best practices and lessons learned.
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The following minimum requirements:
A university degree in International Development, Programme/Project Management, Business Administration, Financial Management, Economics, Accounting, Auditing, or a related field is required.
Work Experience:
- A minimum of 2 years of professional experience in one or more of the following areas: program development/management, financial planning and management, audit, internal controls, accounting, or another related area. Additional 3 years of experience in implementing partnership management is highly desirable.
Desirables/Assets:
- Experience in the usage of MS Office software and advanced knowledge of spreadsheet and database solutions.
- Experience in handling web-based management systems and ERP financial, preferably SAP, is an asset.
- Experience with IPSAS and/or IFRS is an asset.
- Relevant experience in a UN system agency or organization is considered an asset.
Language Requirements:
- Fluency in English is required. Working knowledge of another UN language (Arabic, Chinese, French, Russian and Spanish) is considered an asset.
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The UNICEF competencies required for this post are…
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Manages ambiguity and complexity
- Thinks and acts strategically
- Works collaboratively with others
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