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Exciting Opportunity: Programme Analyst Vacancy At UNDP In New York, United States

UN Jobs Admin August 1, 2024

4 minutes read

Exciting Opportunity: Programme Analyst Vacancy At UNDP In New York, United States

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Vacancy Details

Job Identification: 19745
Location: New York, United States
Apply Before: 08/06/2024, 05:59 AM
Job Schedule: Full time
Agency: UNDP
Grade: IPSA-9
Vacancy Type: International Personnel Service Agreement
Practice Area: Crisis management / Country Management Support
Bureau: Crisis Bureau
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience
Required Languages: Fluency in English is required
Vacancy Timeline: 1 Week
Mobility required/no mobility: no mobility required

Office/Unit/Project Description

Exciting Opportunity: Programme Analyst Vacancy At UNDP In New York, United States. To support deployments of expertise and other crisis response/recovery-related operational requirements of UNDP Cos on an urgent basis the Programme Analyst will work under the direct supervision of the Operations Manager CSMT and is entrusted with providing administrative operational support to the management, monitoring, and improvement of the programme.

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Duties and responsibilities

Provide guidance and operational support for the formulation, implementation, management, and monitoring of the Unit’s programme portfolio:

Provides programme/project management support to the Unit, such as:
Creating and managing projects in Quantum.
Creating requisitions, raising receipts; implementing budget and project award revisions; and project status; determining of unutilized funds, maintaining internal expenditures control system.
Tracking, monitoring, and reporting on the use of project resources.
Conducting budget checks for the accuracy of e-Requisitions.
Creating project awards/contracts and revising budgets in Quantum.
Ensures the compliance of arrangements for project approval, implementation, general operations, and closure of projects with UNDP policies and regulations.
Generates reports and information on routine implementation of projects and programme/project status; reviews, verifies and reconciles financial data and reports to ensure accuracy and conformity with UNDP financial and administrative rules and regulations; and
Identifies and escalates project-related issues, proposing and contributing to the development of solutions.

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2. Provide general operational and administrative support to the Unit:

Facilitates IC processes through both GPN Roster and CPU cases.
Initiates CPU requests in the UNall case management system, supports document elaboration/flow and processing information on the operations side.
Once the procurement process is finalized, maintains contract management incl. issuing amendments and clearance processes, etc.
Collects information for supplier profile management, raises e-Requisitions in Quantum and follows up the approval process for PO issuance.
Processes requests for payments in Quantum: facilitates the clearance of COPs, creates invoices and follows up the submission of evidence of deliverables from contractors;
Supports other procurement processes (direct contracting, credit card or micro purchasing processing when needed): document development, supplier profile registration, and communication with suppliers on admin issues, etc.
Performs market research and finds the best option for the procurement of goods and services; Advises on best solutions for these procurement processes.
Facilitates Travel Requests for missions, including timely follow-up action on medical/security clearance, claims, and signatures as appropriate, and ensuring preparation of the necessary documents in Quantum.
Monitors all travel-related payments for the Unit, liaising appropriately with the relevant staff members, as required.
Provides administrative and logistical support for donor meetings, country and/or region-specific meetings, workshops, trainings, conferences, retreats, and any other special events.
Supports the HR recruitment and separation processes.
Backstops procurement processes, including preparation of CAP and ACP submissions.
Backstops unit members on programme management during absences and mission travels.

3. Manages the Unit’s portfolio documentation:

Prepares information for project audits and follow-up and/or provides support to the implementation of audit recommendations.
Collects and disseminates information related to the thematic area, including inputs for donor reports and provides information when requested from various sources.
Follows the established filing and archiving standards and procedures for the Bureau, organizes, updates, and maintains all project/programme-related documents; and
Scans and ensures proper digital filing of all Unit documents that must be retained in support of corporate policies.

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4. Promotes knowledge building and knowledge sharing in the relevant area.

Prepares reports synthesizing lessons learnt and good practices.
Contributes to and administers events pertaining to UNDP knowledge networks; and
Supports the development of training, learning materials and activities by developing substantive components.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Programme Analyst will report to the Operations Manager, CSMT and support crisis response deployments, procurement, financial reporting and Quantum budgeting and overall programme support to both CSMT HQ and COs CSMT support.

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Min. Education requirements

Advanced university degree (master’s degree or equivalent) in Business Administration, International Relations, Economics, Political or Social Sciences or related field is required OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Min. years of relevant work experience

Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of professional experience in programme, operations, or administrative management at the national and/or international level is required.

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Required skills

Experience in managing finance, HR and administrative operations (required);
Experience in programme/project management, monitoring, and reporting (required).

Desired skills

Understanding of crisis response and work experience in a crisis context would be desirable. (desirable);
Experience and knowledge of strategic planning, results-based management, and reporting: well acquainted about project cycle and planning (desirable);
Experience and knowledge in accessing ERP (Quantum) systems (desirable);