Exciting Opportunity: Staff Assistant Position at the United Nations—High School Diploma Welcome!

Exciting Opportunity: Staff Assistant Position at the United Nations—High School Diploma Welcome!

• Job Opening ID: 257360
• Job Network : Management and Administration
• Job Family : Administration
• Category and Level : General Service and Related Categories, G-5
• Duty Station : NEW YORK
• Department/Office : Executive Office of the Secretary-General
• Deadline : May 6, 2025

The United Nations is offering a Staff Assistant vacancy, welcoming candidates with a high school diploma. Join our dynamic team to support vital operations and contribute to global initiatives. Apply now to make an impact! Within delegated authority, and under the direct supervision of the Director, the incumbent provides administrative support within the Office of the Secretary-General. As a member of the Secretary-General’s Front Office Team, the incumbent performs duties, tasks, and responsibilities in support of the day-to-day activities and the running of the Front Office of the Secretary-General.

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Responsibilities

• Provides administrative support to the Director of the Office of the Secretary-General:
• Performs, under minimal supervision, the full range of office management and administrative support functions.
• Manages the Director’s calendar, scheduling meetings and telephone calls; maintains the Director’s physical/digital folders of official/confidential documents.
• Provides administrative support to Special Assistants to the Secretary-General:
• Maintains the Special Assistants’ rotation schedule; • Organizes coordination meetings in preparation for SG’s official trips and manages meeting participants lists; processes and submits visa applications for the Special Assistants traveling as Trip Coordinators.
• Supports the Scheduling and Travel Unit:
• Maintains and updates the calendar of the Secretary-General during the High-level period of the General Assembly and communicates these updates to relevant colleagues.
• Coordinates with Permanent Missions to schedule, as needed, requested bilateral meetings during the high-level period.
• Other functions:
• Maintains the Senior Officials absence(s) from HQ calendar and maintains contact lists.
• Compiles itemized lists of requests related to the Secretary-General’s official trips; ensures responses to all queries.

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Requirements

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of five years of progressively responsible experience in programme administration, general office administration or related fields is required.
• Experience in researching, analyzing and presenting data is desirable.
• Experience in planning, preparing, and scheduling meetings is desirable.
• Experience with Microsoft Suite (Word, Excel, Powerpoint, Sharepoint) is desirable.