UN Jobs
Staff Assistant Vacancy at United Nations Conference on Trade and Development (UNCTAD). Apply!
Staff Assistant Vacancy at United Nations Conference on Trade and Development (UNCTAD). Apply!
- Job Opening ID: 257101
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-5
- Duty Station : GENEVA
- Department/Office : United Nations Conference on Trade and Development
- Deadline : Apr 28, 2025
The United Nations Conference on Trade and Development (UNCTAD) is hiring a Staff Assistant in Geneva. Contribute to vital trade initiatives while working in a collaborative environment. Apply now to make a difference. This position is located in the Digital Economy Capacity Building Section of the E-Commerce and Digital Economy Branch of the Division on Technology and Logistics in the United Nations Trade and Development (UNCTAD). The Staff Assistant reports to the Chief of the Section.
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Responsibilities
- Performs, under minimal supervision, the full range of office management and administrative support functions; including preparing for consultancy contracts, travel of meeting participants, procurement, etc.
- Maintains liaison with the Executive Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Ensures smooth and efficient information flow within the Section; prepares and processes confidential information; assists in the development of office administrative systems and procedures. • Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.
- Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
- Attends meetings, prepares minutes, monitors follow-up activities.
- Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
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Requirements
Education
- High school diploma or equivalent is required.
Work Experience
- Five years of experience in general office support or related area is required.
- Experience in supporting technical cooperation is desirable.
- Experience with using Enterprise Resource Planning (ERP) applications such as Umoja is desirable.
- Experience in working in an international organization is desirable.
- Experience in supporting a team based in the field in administrative servicing of conferences or meetings including scheduling and travel arrangements, within the Unites Nations System is desirable.
