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Supply Assistant Vacancy Available at the United Nations for 2025. Apply Today!
Supply Assistant Vacancy Available at the United Nations for 2025. Apply Today!
- Job Opening ID: 258759
- Job Network : Logistics, Transportation and Supply Chain
- Job Family : Logistics and Supply Chain
- Category and Level : General Service and Related Categories, G-5
- Duty Station : NEW YORK
- Department/Office : Department of Operational Support
- Deadline : Jun 28, 2025
Great news! The United Nations is on the lookout for a Supply Assistant for 2025 in New York. This is your chance to make a real difference in global initiatives while working in a vibrant environment. We’d love to see your application—apply today! This position is located in the Material Management Team of the Travel and Transportation Section. The Inventory and Supply Assistant will report directly to the General Foreman under the overall supervision of the Chief of Unit.
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Responsibilities
- Monitors budget estimates, funding allocations, fund expenditures, etc., and reports on status and progress. Certifies fund commitments and approves shopping carts/reservations up to an authorized level for UNHQ Global Fund for stationery and office supplies expenditures.
- Prepares shopping carts and enters data to initiate requisitioning process.
- Plans procurement actions for inventory replenishment, required equipment and contract renewals; forwards shopping carts to Procurement Division (PD) for action; monitors and follows up on status to ensure that procurement activity is undertaken to meet required delivery timetables.
- Monitors the performance and services provided by external contractors; records contract status at all stages of process.
- Coordinates with vendors, UN Security and requisitioners on delivery schedules.
- Ensures that goods receipts are completed accurately to reflect requisitioned items, and that invoices are processed by the Accounts Payable Unit.
- Reviews Purchase Orders for adherence to UNHQ policies and procedures; provides updates on Purchase Orders’ status to relevant units.
- Manages and maintains records of procurement thresholds for each contract.
- Maintains, updates and ensures accuracy of computer database by recording shopping carts’ details, purchase orders, delivery activity and invoice actions.
- Assists staff in matters related to office supplies requisitioning policies and procedures, pricing and product availability, as well as shopping carts guidance.
- Performs other duties as required.
- Ensures UN assets are assigned Umoja serial numbers, bar-coded, decaled and tagged as per UN guidelines.
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Requirements
Education
- High school diploma or equivalent is required.
Work Experience
- A minimum of five years of work experience in inventory and supply management, property management, logistics, procurement, warehousing, or related area is required.
- The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher.
- Experience in performing supply or inventory related duties in Enterprise Resource Planning system or equivalent is required.
