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Exciting Opportunity: Conference Services Team Assistant Position Open at UNEP—Apply Now!
Exciting Opportunity: Conference Services Team Assistant Position Open at UNEP—Apply Now
- Job Opening ID: 257585
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : Consultants, CON
- Duty Station : BONN
- Department/Office : United Nations Environment Programme
- Date Posted : Apr 30, 2025
- Deadline : May 18, 2025
UNEP is hiring a Conference Services Team Assistant in Bonn. This role involves supporting event coordination and logistics to promote environmental initiatives. Join us in making a positive impact—apply today to be part of the team. The overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions.
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Responsibilities
- Within delegated authority, the contractors will be responsible for assisting the Conference Service Team with the logistical preparations in the run up to the above-mentioned meetings by:
- Responding to enquiries from meeting participants and Secretariat staff • Maintaining the meeting registration lists
- Liaising with Conference Services Unit and other staff on technical and logistical arrangements
- Preparing invitations and other official documents
- Preparing the draft participants lists for the meetings
- Assisting with the shipping of material to venue
- Providing travel and visa support to delegates
- Communicating with delegates and travel agent regarding delegates’ travel to the venue
- Formatting and posting meeting documents
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Requirements
Qualifications/special skills
- Academic Qualifications: High school diploma or equivalent is required.
- Supplementary courses and/or training in administration, project management or other relevant field is an advantage.
- Excellent knowledge of MS Office (Word, Excel, MS Project, PowerPoint, etc).
- At least three (3) years relevant work experience is required; preferably some of which should have been in an international setting.
- Excellent knowledge of office procedures. Experience in conference support or related area is desirable.
Languages
- Fluency in English is required, including excellent drafting skills. Knowledge of Portuguese would be an asset.
