Exciting Opportunity: Team Assistant Vacancy at WHO with an Annual Salary of EUR 53,554 

Exciting Opportunity: Team Assistant Vacancy at WHO with an Annual Salary of EUR 53,554 

• Grade: G4
• Contractual Arrangement: Temporary appointment under Staff Rule 420.4
• Contract Duration (Years, Months, Days): 12 months
• Closing Date: May 2, 2025, 11:59:00 PM
• Primary Location: Belgium-Brussels
• Organization: EU/OBS – European Observatory on Health Systems and Policies (WHO)
• Schedule: Full-time

WHO is hiring a Team Assistant for a Vacancy available in Belgium-Brussels with an annual salary of EUR 53,554. The European Observatory on Health Systems and Policies is at the forefront of international evidence generation and knowledge brokering for health policies and systems. Its mission is to support and promote evidence-informed health policy-making through comprehensive and rigorous analysis of the dynamics of health systems and policies in Europe.

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Responsibilities

• Drafts correspondence and documents based on written/verbal prompts from the professional staff of the unit.
• Composes and finalizes correspondence of administrative nature.
• Provides rough translation or synopsis of incoming mail.
• Takes notes at meetings.
• Types reports and other documentation.
• Assists with the administrative preparation and conduct of meetings and other activities, in accordance with established procedures.
• Makes travel arrangements for duty travels and, in accordance with established procedures, prepares approval memoranda, travel authorizations and follows upon issue of duty travel reports.
• Prepares correspondence for the recruitment of consultants and temporary advisers.
• Arranges briefing appointments and provides secretarial support for them.
• Processes agreements for performance of work and other types of contractual arrangements as required and related correspondence follows up on deadlines of such agreements/contracts and prepares payment instructions.
• Initiates action to process or follow up on correspondence, documentation, and forms.
• Creates background files and compiles reference material as appropriate.

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Requirements

Education

• Essential: Completion of secondary school or equivalent.
• Desirable: Relevant higher education or post-secondary school courses in a field relevant to the position.

Experience

• Essential: At least 3 years of demonstrated experience in the secretarial/administrative field.
• Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.

Skills

• Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases.
• Ability to work in a fast-paced environment.
• Ability to identify and manage one’s own emotions, as well as helping others to do the same.