Exciting Opportunity: Join the UN as an Administrative Assistant. High School Diploma Accepted!

Exciting Opportunity: Join the UN as an Administrative Assistant. High School Diploma Accepted!

• Job Opening ID: 256158
• Job Network : Management and Administration
• Job Family : Administration
• Category and Level : Field Service, FS-5
• Duty Station : NICOSIA
• Department/Office : United Nations Peacekeeping Force in Cyprus
• Deadline : May 25, 2025

The United Nations in Nicosia is looking for a friendly and organized Administrative Assistant. If you have a high school diploma and a passion for supporting global initiatives, this is a fantastic chance to contribute to meaningful work. We’d love to have you on our team—apply today. This position is located within the United Nations Peacekeeping Force in Cyprus (UNFICYP), Nicosia. The incumbent will report to the Senior leadership.

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Responsibilities

• Coordinates actions with respect to transactions related to the administration of the Office’s human resource activities, e.g., recruitment, placement, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with the relevant administrative and human resources offices as required.
• Provides advice and answers queries on classification procedures and processes.
• Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations.
• Provides assistance and coordination in the preparation and development of the office’s work plan and budget.
• Monitors extra-budgetary resources (where applicable), including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of the year end budget performance report submissions.
• Draft and manage workflow of executive communications, including emails, memoranda, and reports, ensuring adherence to organizational standards.
• Coordinate the actions in support of implementation of corporate initiatives aimed at improving decision-making processes and organizational effectiveness.
• Research, identify, and recommend best practices in administration, management, and operational efficiency, and support their adoption across the mission.
• Collaborate with different units and departments to support alignment of operational practices with strategic goals, ensuring cross-functional coordination.
• Track progress on corporate initiatives, providing regular updates to senior management and recommending course corrections when needed.

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Requirements

Education

• High school or equivalent diploma is required.
• Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management is required.

Work Experience

• At least eight (8) years of progressively responsible experience within the United Nations system or the private sector in the field of administration, finance, accounting, human resources, audit, or in other related fields is required.
• At least three years (3) of experience working in a field mission setting is required.
• Experience in international operations in a post-conflict environment is desirable.
• Experience in Enterprise Resource Planning (ERP) platforms (i.e. Umoja) is desirable.
• Experience in drafting formal written communication is desirable.
• Experience in preparation and presentation of data-driven insights or similar reports to support senior management is desirable.