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Exciting Opportunity: UN Administrative Assistant Vacancy. High School Diploma Required!
Exciting Opportunity: UN Administrative Assistant Vacancy. High School Diploma Required!
- Job Opening ID: 258654
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-5
- Duty Station : VIENNA
- Department/Office : United Nations Office at Vienna
- Deadline : Jun 20, 2025
Are you ready to be part of something bigger? The United Nations is looking for an Administrative Assistant to help support important work that impacts lives around the world. Join a diverse team and make a real difference! This position is located in the Shared Portfolio Services (SPS) team, Information Technology Service (ITS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Programme Management Officer (Information Systems) leading the Shared Portfolio Services (SPS) team and under the overall guidance of the Chief of the Information Technology Service.
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Responsibilities
- Coordinate extensively with service units and liaise frequently with internal team members both at headquarters and in the field.
- Provide guidance to staff members on official travel, provide information on travel policy and procedures, itineraries and entitlements.
- As member of a team monitor status of expenditures and allotments through ERP, records variations, updates budget tables.
- Consolidate data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
- Assist with day-to-day contract management related responsibilities.
- Assist in auditing contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
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Requirements
- High school diploma or equivalent is required.
- Supplementary courses/training in finance, budget, accounting, human resources, supply chain, procurement, or similar fields are desirable.
- Supplementary courses/trainings in data analysis are desirable.
- A minimum of five (5) years of work experience in administrative services (finance and/or budget and/or accounting and/or human resources) is required.
- The minimum number of years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
- Experience within an Enterprise Resource Planning (ERP) system (finance, budget, human resources, procurement and/or requisitioning modules) is required Proficiency of Microsoft Office Applications (including Excel) is required.
