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Exciting UN Administrative Assistant Vacancy. Apply with a High School Diploma!
Exciting UN Administrative Assistant Vacancy. Apply with a High School Diploma!
- Job Opening ID: 259032
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-4
- Duty Station : GENEVA
- Department/Office : Office for Disarmament Affairs
- Deadline : Jul 11, 2025
The United Nations is seeking a dedicated Administrative Assistant to support its mission. This role involves managing schedules, coordinating meetings, and providing essential administrative support, contributing to global initiatives and fostering international cooperation. This position is located in the Geneva Branch of the United Nations Office for Disarmament Affairs (UNODA). The incumbent supports the implementation of an extrabudgetary project in support of the Biological Weapons Convention (BWC) as part of the BWC team within the UNODA Geneva Branch. The incumbent reports to the Political Affairs Officer in charge of overseeing the implementation of the project.
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Responsibilities
- Performs a wide range of office support and administrative functions for the project.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors project progress and expenditure and assists in preparing project progress reports and other narrative and financial reports in Umoja.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries
- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
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Requirements
- High school diploma or equivalent is required.
- A minimum of three (3) years of experience in general office support or related area is required.
- The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
- Experience in project administration and financial coordination is desirable.
- Experience using ERP systems, such as Umoja, SAP or similar is desirable.
- Experience with creating layout design for print and online publications and other communication materials is desirable.
- Experience using layout and design programmes, such as InDesign, Canva or similar is desirable.
