Exciting Opportunity: Join the UN as an Administrative Assistant—High School Diploma Accepted!

Exciting Opportunity: Join the UN as an Administrative Assistant—High School Diploma Accepted!

• Job Opening ID: 257985
• Job Network : Management and Administration
• Job Family : Administration
• Category and Level : General Service and Related Categories, G-6
• Duty Station : BANGKOK
• Department/Office : Special Envoy on Myanmar
• Deadline : May 22, 2025

Are you ready to make a difference? The United Nations is looking for an Administrative Assistant, and you can apply with just a high school diploma! This is a fantastic chance to be part of a global team and support important initiatives. This position is based in Bangkok, Thailand and will support the Office of the Special Envoy of the Secretary-General on Myanmar (OSESG-M). The Administrative Assistant reports to the Senior Political Affairs Officer.

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Responsibilities

• Supports the UN Special Envoy and the team in the scheduling of meetings, making logistical and other arrangements for missions and other organisational tasks.
• Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement. Assists in monitoring budget/work programme with respect to various budgets, trust funds, grant, and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Assists managers in the elaboration of resource requirements for budget submissions. Provides expert assistance in the preparation and development of the unit’s work programme and budget.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Prepares or customizes financial reports from IMIS system generated reports.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. General Administration
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.

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Requirements

Education

• High school diploma or equivalent is required.
• A first-level university degree may be accepted in lieu of two years of required experience.

Work Experience

• A minimum of seven years (or five years if graduated with a first-level university degree) of experience in administrative services, finance, accounting, audit, human resources or related area is required.
• Experience in the United Nations Common System or international organizations similar to UN Common System is desirable. Experience using recruitment platforms such as PeopleSoft/Inspira or similar is desirable.
• Experience in using Enterprise Resource Planning (ERP) systems such as Umoja/SAP or similar system is desirable.
• Experience in a front office or supporting a high-level official is desirable.
• Experience working in an administrative role for a political office or related to complex and sensitive political issues is desirable.
• Experience with the United Nations Common System’s or international organizations similar to UN Common System’s financial or human resources policies and processes is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required.
• Knowledge of another official United Nations language is an advantage.