Exciting Opportunity: Finance and Budget Assistant Vacancy Available in New York, 2025. Apply!

Vacancy Details
- Job Opening ID: 250138
- Job Network : Management and Administration
- Job Family : Finance
- Category and Level : General Service and Related Categories, G-5
- Duty Station : NEW YORK
- Department/Office : Department of Operational Support
- Target Audience: Professionals, Job Seekers
- Date Posted : Dec 27, 2024
- Deadline : Jan 25, 2025
About the UN Vacancy
Finance and Budget Assistant vacancy is available in New York for 2025. This position is located in the Resource Planning and Analysis Section (RPAS) of the Division for Special Activities (DSA) in the Department of Operational Support (DOS). A core role of the Division is to lead the Departments efforts to further develop and enhance the Secretariat’s existing global operational support architecture and within that RPAS works to support operational support solutions that deliver value for money and ensure resource stewardship. Its work has a focus on strong programme management and coordination, data driven analysis of major resourcing drivers and practices, the development and maintenance of operational support resourcing standards, cost recovery mechanisms, harmonized operational processes and performance measures and the comprehensive integration of financial and operational aspects into solutions developed. The Finance and Budget Assistant will report to the Programme Management Officer and Office of the Director.
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Responsibilities
Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties:
BUDGET:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for attention.
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required in the review and analysis of relevant proposals.
- Consolidates data and provides support with respect to budget reviews of relevant intergovernmental and expert bodies.
- Assists in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Assists in drafting the initial versions of the Financial Aspects section of the Secretary-General’s reports to the Security Council, draft resolutions and Reports of the Fifth Committee for peacekeeping operations and the Annotated Agenda for peacekeeping items.
- Assists with data input in the budget instructions for peacekeeping operations.
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from IMIS and monitoring reporting requirements by donors.
- Assists in the issuance of allotments and related staffing table authorizations.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the Editorial and Documents control of GACM; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the concerned officer or team; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
CLAIMS:
- Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.
TREASURY:
- Reviews incoming payment instructions with regard to banking details and sources of funds. Prepares payments for final disbursement by Cashier.
- Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds.
- Notifies payees of status of payments.
- Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
- Identifies and annotates bank account movements.
- Files and archives documentation as required.
GENERAL
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Prepares analytics, using reporting platforms to monitor key performance indicators at the Division level and program level.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Use of Umoja Integrated Planning, Management and Reporting (IPMR) solutions that integrate Strategic Management, Budget Formulation and Project System, to enable programme managers to plan and monitor substantive work and resources, based on defined activities, tasks and timetables.
- Maintains and keep up-to-date files.
- Prepare reports to provide insights to help monitor and assess overall performance against established targets.
- Provides administrative support to the Director and/or programme officer, as required.
- Performs other related duties, as assigned.
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Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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Requirements
Education
- High school diploma or equivalent.
Work Experience
- A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
- Experience in the use of dashboards, information technology programs related to monitor and reporting is required.
- Experience with Financial Regulations, Rules and procedures of the United Nations or similar international organization is desirable.
- Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent is desirable.
- Experience with preparing internal and external audit responses and budget committee inquiries is desirable.
- One year or more of experience in data analytics or related area is desirable.
Application Link
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