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United Nations (UN) Information Management Assistant Vacancy in Geneva. Apply Today!

Assistant Details

  • Position(s): Information Management Assistant
  • Organization: United Nations
  • Job Opening ID: 251209
  • Job Network : Information and Telecommunication Technology
  • Job Family : Information Management Systems and Technology
  • Category and Level : General Service and Related Categories, G-5
  • Duty Station : GENEVA
  • Department/Office : Office of the High Commissioner for Human Rights
  • Deadline: Feb 19, 2025

Organizational Setting and Reporting

United Nations (UN) Information Management Assistant Vacancy in Geneva. Apply Today! This position is located in the Information Systems and Digital Support Section (ISDSS) of Human Rights Inquires Branch (HRIB) at the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent will report to the Coordinator of the ISDSS.

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Duties

Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management

  • Undertakes basic administration duties for record management.
  • Provides standard applications support and applications troubleshooting.
  • Conducts end-user training relating to standard electronic record keeping systems. • Edits Section web page, ensuring HTML layout is correct.
  • Registers Section’s incoming and outgoing records in electronic record keeping system.
  • Maintains Section’s paper-based and electronic central file system or electronic vault by creating new folders, applying disposition instructions and tracking file circulation.
  • Participates in records management projects in Secretariat offices including investigative bodies, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
  • Assists in accessioning, disposition, description, and database updating activities as they relate to Section records-related projects.
  • Satisfies requirements for the procurement, payment and inspection of goods and services.
  • Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database.
  • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions.
  • Creates and maintains manual accession records and provides information in support of reference and archival arrangement and description activities.
  • Oversees internal records retrieval, loan, reproduction and staff clearance operations.
  • Supports external reference services by drafting routine responses to enquiries, including records reproduction transmittals, for approval of Unit Chief.
  • Participates in maintaining the Section’s reference database.
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Documents

  • Liaises with document processing services with respect to preparation, reproduction and distribution of documents.
  • Orders and follows-up on shipment of necessary equipment relating to the Section’s function.

General

  • Conducts data retrieval as requested by more senior staff.
  • Provides relevant technical support to users of information services.
  • Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures

Competencies

Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

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Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

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Requirements

Education

  • High school diploma or equivalent.

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Work Experience

  • Five (5) years of experience in archives, electronic record management or related area is required. Experience in a digitization project is desirable.
  • Experience in digital evidence handling in the context of investigation support is desirable. E
  • xperience in information processing with Relativity or NUIX is desirable.
  • Experience in developing Python scripts and managing databases is desirable.

Application Link

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