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United Nations (UN) Programme Assistant Vacancy Available for November 2024. Apply Now!

UN Jobs Admin October 31, 2024

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United Nations (UN) Programme Assistant Vacancy Available for November 2024. Apply Now!

Position(s): Programme Assistant UKTP, DECI/SEC
Organization: United Nations
Job Opening ID: 246579
Job Network : Economic, Social and Development
Job Family : Programme Management
Category and Level : General Service and Related Categories, G-5
Location: Geneva
Department/Office : International Trade Centre
Deadline: Nov 6, 2024

Organization setting and reporting

The United Nations is hiring a Programme Assistant. Apply Now! This post will support the UK Trade Partnerships Programme that will build the ability of targeted firms to export to UK/EU market. The project takes a market-led approach to sector development, emphasizing diversification and improved linkages in higher value-added segments of national, regional and global international value chains. It will foster alliances for development in selected value chains, with inputs from leading enterprises and buyers in the UK/EU. The programme is funded by UK the Foreign, Commonwealth and Development Office which has selected the ITC as implementing agency. ITC will implement the programme in selected countries through National Project Coordinators and a wide network of national and international partners.

Assessment will be undertaken through a comparative analysis of the applications. The assessment may also include a competency-based interview and/or other appropriate evaluation mechanisms. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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Responsibilities

Under the direct supervision of the UK Trade Partnerships Programme Manager, the incumbent will be responsible for the following duties:

Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provide guidance/training to new/junior staff.
Performs other duties as assigned

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Competencies

Professionalism
Client Orientation

Requirements

High school diploma or equivalent.

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Work experience

A minimum of five (5) years of experience in programme or project administration, technical cooperation, or related area is required. The minimum years of relevant experience is reduced to 3 years for candidates who possess a first-level university degree or higher.
Experience in a multi-cultural and global context in relation to trade development is desirable.
Experience supporting complex projects is desirable.
Previous UN system experience highly is desirable.