Exciting Opportunity: Travel Assistant Multiple Positions Available at UN for September 2024
Exciting Opportunity: Travel Assistant Multiple Positions Available at UN for September 2024
- Job Opening ID: 242974
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-5
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Deadline : Sep 23, 2024
Organization Setting and Reporting
UN is hiring for multiple Travel Assistant Vacancies available for September 2024. The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). These positions are located in the United Nations Office at Nairobi (UNON), Central Support Services (CSS), Travel, Shipping and Visa Unit (TSVU). The Travel Assistants will report to the Chief, TSVU. Within delegated authority, the incumbents will be responsible for the following duties:
JOIN OUR WHATSAPP GROUP & CHANNEL
Responsibilities
- Provides information to staff members and delegations on entitlements, policy and procedures on official travel, removal of personal effects arrangements in accordance with governing rules and regulations.
- Review travel and shipment requests in Umoja to ensure conformity with applicable rules.
- Calculates air fares and constructs itineraries for staff and defendants, delegations and non-staff (consultants, meeting participants and contractors) traveling on official business in line with the most economical and direct route.
- Liaises with contracted travel agency on complex itineraries and issuance of tickets.
- Approves travel and shipment authorizations including amendments.
- Calculates and records lump-sum entitlements.
- Request and record refunds in Umoja.
- Perform partial and complete cancellation of Travel Requests in Umoja, if applicable.
- Process expense reports that are routed to travel unit in accordance with rules and regulations.
- Co-ordinates arrangements for removal of personal effects for staff members worldwide including registering shipments and insurance coverage, insurance claims and reviewing invoices.
- Provides Umoja support on travel related issues to staff members.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Performs any related duties as assigned.
Competencies
- PROFESSIONALISM: Knowledge of travel-related processing requirements. Ability to recognize and act in the face of conflicting priorities.
- Ability to perform analysis, modeling and interpretation of data in support of decision-making.
- Shows pride in work and achievements.
- Demonstrates professional competence and mastery of subject matter.
- Is conscientious and efficient in meeting commitments.
- Observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
- Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- COMMUNICATION: Speaks and writes clearly and effectively.
- Listens to others, correctly interprets messages from others and responds appropriately.
- Asks questions to help clarify things and shows interest in having two-way communication.
- Tailors’ language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
- Meets timeline for delivery of products or services to client.
JOIN OUR WHATSAPP GROUP & CHANNEL
Education
Completion of a high school diploma or equivalent is required. Supplemental training in a field relevant to the post is desirable.
Job – Specific Qualification
- Specialized Travel Agent training (such as IATA certification or equivalent) is required.
You may also like:
- Home-Based Opportunity: UNDP Project Specialist Vacancy Available in New York for September 2024
- Exciting Opportunity: x12 UNICEF Assistant Careers for Professionals (September 2024)
- x6 FAO Home-Based Careers: Creating Opportunities for a Sustainable Future for September 2024
- Internship Opportunity: x2 Interns Required at UN in Different Locations for September 2024
- Exciting Opportunity: x10 UNESCO Assistant Careers for Professionals for September 2024
- Entry Level: x12 Associate Careers Available at UNICEF for Professionals for September 2024
Work Experience
- A minimum of five (5) years of progressively responsible experience in travel administration, travel rate construction, routing and travel reimbursement, or related area is required.
- The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
- Working experience in Enterprise Resource Planning (ERP) systems is required.
- Three (3) years of working experience in the UN system or similar international organization is desirable.
- Experience arranging travel for large group of meeting participants is desirable.
- One (1) year or more of experience in data analytics or related area is desirable.
JOIN OUR WHATSAPP GROUP & CHANNEL
Languages
- English and French are the working languages of the United Nations Secretariat.
- For these positions, fluency in English is required.
- Knowledge of another official United Nations language is desirable.
- NOTE “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a rating of’ confident” in two of the four areas.
APPLY NOW ON THE OFFICIAL SITE
Follow us on LinkedIn | Follow us on Facebook | Follow us on Twitter | Join Our Telegram | Join Our WhatsApp
For More United Nations Jobs, Visit:
- LATEST United Nations Jobs
- LATEST Global Jobs
- LATEST Internships
- LATEST Scholarships
- LATEST Fellowships
- LATEST Career Tips
- CLICK HERE To Join Our WhatsApp Group for More Daily Updates. Don’t Miss Out!!