NGO Careers
Administrative Assistant Position at UNEP. High School Diploma Required. Apply Now!
Administrative Assistant Position at UNEP. High School Diploma Required. Apply Now!
- Job Opening ID: 259164
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-5
- Duty Station : PARIS
- Department/Office : United Nations Environment Programme
- Deadline : Jul 11, 2025
Join the United Nations Environment Programme (UNEP) as an Administrative Assistant. In this role, you’ll help manage schedules and communication, playing a key part in our mission to create a sustainable future for the planet. The position is located in UNEP’s Climate Change Division, Mitigation Branch, at the Paris duty station. Under the direct supervision of the Administrative Officer of the Mitigation Branch and the overall guidance by the Chief of the Mitigation Branch.
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Responsibilities
- Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities.
- Processes Job Openings in INSPIRA keeping track of all open vacancy announcements for the Branch.
- Prepares documentation and background materials on classification related matters.
- Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
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Requirements
- High school diploma or equivalent.
- Proficiency in computer software applications (MS Windows, Word, Excel, Power Point, Outlook) is required.
- A minimum of five years’ experience in human resources and or administrative services is required.
- The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
- Experience providing support functions within an international organization is desirable.
- Experience working with a Systems, Application and Products (SAP) system or an Enterprise Resource Planning (ERP) system is desirable.
