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Entry Level: UNESCO Junior Conference Assistant Vacancy with Annual Starting Salary $41 697. Apply!
Entry Level: UNESCO Junior Conference Assistant Vacancy with Annual Starting Salary $41 697. Apply!
- Post Number: GBS 015
- Grade: G-3
- Parent Sector: Secretariat of the Governing Bodies (GBS)
- Duty Station: Paris
- Job Family: General Administrative Support
- Type of contract: Fixed Term
- Duration of contract: 2 years
- Recruitment open to: Internal and external candidates
- Application Deadline (Midnight Paris Time): 25-AUG-2025
UNESCO is hiring a Junior Conference Assistant to support international events and meetings. This role offers an exciting opportunity to contribute to meaningful dialogue, foster global cooperation, and support the organization’s mission worldwide. Under the authority of the Director of the Governing Bodies and the supervision of the Deputy Secretaries of the Executive Board and the General Conference, the Junior Conference Assistant functions are directly linked to the work of the Governing Bodies. The incumbent is in direct contact with Permanent Delegations and staff members.
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Responsibilities
- Assist in planning the documentation workflow of the Governing Bodies’ sessions: liaise with printing shop, document planification and control; request printing of documents via Gdoc.
- Ensure the smooth running of General Conference and Executive Board distribution of documents to Member States; serve as focal point for the Documentation Reception Desk for the Member States. Manage the database of delegations wishing to receive paper versions of documents and the database of notices of receipt of all confidential documents (Excel table mastery).
- Assist with logistical and technical aspects of the sessions and meetings; arrange for meeting facilities and equipment; receive and dispatch the official speeches; assist in the coordination of the workroom clerks hired for the session.
- Maintain various manual and computerized information and reference systems; file and archive General Conference and Executive Board documentation.
- During the General Conference session: support specific meetings and the organization of elections.
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Requirements
- Completed secondary, technical or vocational school.
- Relevant professional experience in administrative and logistical support tasks in an international environment/organization/institution.
- Sense of responsibility and excellent organization skills
- Physical capacity for document distribution
- Ability to respond efficiently to volume requirements, and to effectively manage deadlines
