Exciting Opportunity: UNESCO Programme Assistant Vacancy with an Annual Salary of €43,734 Euros

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Exciting Opportunity: UNESCO Programme Assistant Vacancy with an Annual Salary of €43,734 Euros

Post Number : SC 464
Grade : G-5
Parent Sector : Natural Sciences Sector (SC)
Duty Station : Paris
Job Family : Natural Sciences
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 19-MAY-2025

Join UNESCO as a Programme Assistant! This exciting opportunity offers a competitive annual salary of €43,734 Euros. Contribute to impactful cultural and educational initiatives within a dynamic international organization under the Natural Sciences. Apply now to advance your career in a global setting. As a team member, the Programme Assistant is responsible for coordinating and performing a full range of office, administrative, and management support tasks to ensure the smooth and efficient organization and delivery of programme activities and projects.

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Responsibilities

Track and report on programme activities; prepare project evaluations reviewing budgetary data/ information from current or past initiatives. Respond to enquiries; monitor the budget of the projects and programmes within the Section in compliance with programme and budgetary requirements and financial regulations; provide support for establishing contracts and monitor execution of contracts; alert the supervisor of errors/ omissions/ discrepancies observed and undertake corrective action.

Provide support in programme administration with regard to the preparation of outreach activities, partnership initiatives and special events. Track, retrieve, research files, reports, other records and past practices; gather and collate background information; verify information for relevance and accuracy; analyze and summarize information; identify elements of interest; prepare draft dockets and charts; assemble documents, prepare reports, presentations, speeches, etc. according to standards and formats.

In collaboration with team members, assess administrative and financial needs for meetings/ events/ workshops/ seminars, travel, document processing/ publication production and for the recruitment of staff and affiliate personnel and provide coordinate office support services for the same. Inform management and team members of process, procedures and timeframes to secure administrative services needed for programme/ project execution.

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Requirements

Education

Completed secondary, technical or vocational education.

Work Experience

Minimum five (5) years of relevant work experience in secretarial, and administrative support tasks or related tasks, preferably in an international environment.
Experience in providing programme support services.

Skills and competencies

Good understanding of project cycle management from an administrative point of view;
Good analytical and organizational skills;
Good interpersonal and communication skills, including good drafting skills in English and/or French;
Ability to draft correspondence and correct documents;
Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds;
Ability to work effectively and maintain effective working relations within a multi-cultural environment;
Diplomacy and politeness in dealing with external and internal partners requesting information;
Solid computer skills, proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint, etc.).

Languages