Entry Level: UNFPA Administrative Associate Vacancy with Multiple Benefits. Apply!

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Entry Level: UNFPA Administrative Associate Vacancy with Multiple Benefits. Apply!

Assignment country: Türkiye
Expected start date: 24/04/2025
Volunteer category: National UN Volunteer Specialist
Type: Onsite
Expected end date: 31/08/2025
Number of assignments: 1
Duty stations: Gaziantep

Are you detail-oriented and eager to start your UN career? UNFPA Turkey seeks an entry-level Administrative Associate! Enjoy multiple benefits in a dynamic environment. Apply now and contribute to impactful work. UNFPA’s global mission is to deliver a world where every pregnancy is healthy and wanted, every childbirth is safe and every young person’s potential is fulfilled. The Administrative Associate will be based at the UNFPA Gaziantep Project Office. The UN Volunteer will be under the overall supervision of the Finance Analyst.

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Responsibilities

Under the overall guidance of the Finance Analyst the UN Volunteer will undertake the following tasks:

A. Management of project operational requirements:

Adapts processes and procedures, anticipates and contributes to the management of operational requirements of programme/project inputs in terms of contracts, equipment, customs/asset/vehicle management, and other programme and project-related events to facilitate programme/ project delivery.
Contributes to the implementation of operational strategies through full compliance of administrative activities with UNFPA rules, regulations and policies.
Proposes procedures to improve internal controls and efficiency and respond to audit issues with regards to administration, procurement and asset management.

B. Management of UN common premises/services

Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies, managing contracts, following-up processes and maintaining up-to-date records.
Monitors effective implementation of common service contracts, reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.

ALSO READ: Department of Operational Support, UN: Seeking a Dedicated Administrative Assistant Professional

C. ERP Functions and Roles

Performing relevant Quantum role as a “Buyer” for issuing of purchase orders concerning procurement of services/goods and travel related costs.
Maintains the vendor portal.
Actively support Quantum transition process.

D. Other tasks

Carry out UNFPA security related functions and act as focal point as delegated.
Undertakes other financial and administrative tasks on an ad hoc basis.
Performs other duties as required.

Requirements

Relevant experience: 3 years
Languages: English, Level: Fluent, Required Turkish, Level: Fluent, Required
Required education level: Bachelor degree or equivalent in administration, business management, social sciences or other relevant fields.
Area(s) of expertise: Administration, Logistics and Inventory, Procurement and contracting

Skills and experience

3 years of relevant experience in administration, finance or office management required.
Proficiency in current office software applications and corporate IT systems required.
Working experience with an international organization is an advantage.
Familiarity with UN procedures and working methods is an advantage.
Experience in organizing events is an advantage.
Experience in processing payments is an advantage.
Knowledge of Atlas/PeopleSoft or other ERP application is an advantage

ALSO READ: Harnessing Insights: x6 UNV Online Volunteers Analyzing Thematic Reports for Global Impact

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Living conditions and remarks

The UN Volunteer will be based in Gaziantep and responsible for arranging his/her own housing and other living essentials.
Summary of National UN Volunteer (National Specialist) Entitlements:
Paid in Local Currency – Current Monthly Living Allowance (MLA) is USD 1,360 (Paid in Turkish Lira)
Private insurance: Health, dental, life and dismemberment coverage by CIGNA As per the UN’s diplomatic mission status, it is not included in the National Security Institution’s (SGK) system, but can only be initiated on a private basis by UN Volunteers.
Entry allowance (one-time payment): USD 400 (Paid in Turkish Lira).
Exit allowance: USD 113 per month and upon the satisfactory completion of assignment (Paid in Turkish Lira) • Annual leave: 2.5 days accrued per calendar month.
Free access to different learning platforms and UN & UNV network

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