UNIDO Project Assistant: Support Industrial Development with a Competitive European Salary!
UNIDO Project Assistant: Support Industrial Development with a Competitive European Salary!
- Requisition ID: 5463 Grade: G5
- Country: Austria
- Duty Station: Vienna
- Category: General Service/Admin. Support
- Type of Job Posting: Internal and External
- Employment Type: Staff-Full-time
- Appointment Type: Fixed Term – 100 series
- Indicative Minimum Net Annual Salary: 57,876 EUR
- Application Deadline: 18-Apr-2025, 11:59 PM (Vienna, Austria time)
Join the United Nations Industrial Development Organization (UNIDO) in Vienna, Austria, as a Project Assistant. Contribute to impactful industrial development projects within a dynamic international environment. This opportunity offers a competitive net annual salary of 57,876 EUR, providing a rewarding career path in a vibrant European city. Apply your organizational skills to global initiatives.
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. Under the supervision of the Project Manager/ Industrial Development Officer, the Project / Office Assistant provides support in the development and administration of technical cooperation programmes and projects as well as clerical and administrative support
JOIN OUR WATSAPP GROUP
Responsibilities
- Screen incoming mail and draft reply for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keeps track of pending matters, follow up with other offices on deadlines.
- Screen phone calls and visitors. Respond to complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.
- Draft routine and non-routine correspondence (both on administrative and/or TC-related matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual.
- Assist in the preparation of papers and presentations by extracting/summarizing statistics; undertake computer-based searches, compile background information to assist in project identification and formulation.
- Using SAP, initiate and follow up on actions related to recruitment of staff, experts, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and deal with all related inquiries.
- Perform all administrative tasks such as arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.
- Maintain an up-to-date filing system (both paper and electronic) and databases related to work.
- Carry out ad-hoc assignments and research activities, as required.
- Perform any other related duties as assigned.
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Requirements
Education
Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
Technical and Functional Experience
- A minimum of eight (8) years of working experience in providing support to managerial/professional staff and using administrative skills to assist in the execution of project and programme development and implementation of work, is required.
- Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
- Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
- Experience with SAP or similar ERP software is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
Languages
Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, particularly arabic is desirable.
