Join UNIDO: Exciting Project Assistant Opportunity – High School Diploma Welcome!
Join UNIDO: Exciting Project Assistant Opportunity – High School Diploma Welcome!
- Requisition ID: 5645
- Grade: G4 (SB-2)
- Country: Austria
- Duty Station: Vienna
- Category: Local Support Personnel
- Type of Job Posting: Internal and External
- Employment Type: NonStaff-Regular
- Contract Duration: 1 year
- Application deadline: 02-Jun-2025, 11:59 PM (Vienna, Austria time)
UNIDO is excited to share a fantastic opportunity for a Project Assistant position, open to those with a high school diploma. If you’re eager to support global industrial development and make a meaningful difference, we’d love to hear from you! Under the supervision of the Managing Director, Directorate of SDG Innovation and Economic Transformation (IET), and in close coordination with other organizational entities, the Division of Agribusiness and Infrastructure Development (IET/AGR) supports Member States in their efforts to pave the way to sustainable rural development and a structurally transformed and modernized agribusiness sector.
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Responsibilities
- Screen incoming mail and draft replies for supervisors’ signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisors; keep track of pending matters, follow up with other offices on deadlines;
- Respond to moderately complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling;
- Using SAP, initiate and follow up on actions related to recruitment of experts, training and study tours, purchasing equipment, travel authorizations requests/claims and deal with all related inquiries;
- Perform general administrative tasks like arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.;
- Maintain files (both paper and electronic) and databases related to work;
- Perform any other related duties as assigned.
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Requirements
Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
Experience, Technical and Functional Expertise:
- A minimum of six (6) years of working experience in the related fields of the post, is required.
- Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
- Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.
- Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
- Experience with SAP or similar ERP software, as well as Microsoft Planner or a similar project management application, is desirable.
- Knowledge of UNIDO’s procurement rules and regulations is desirable.
Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of Ukrainian or Japanese is an asset.
