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Join the United Nations: Documents Distribution Assistant Vacancy Available for 2025
Join the United Nations: Documents Distribution Assistant Vacancy Available for 2025
- Job Opening ID: 266405
- Job Network : Public Information and Conference Management
- Job Family : Conference Services
- Category and Level : General Service and Related Categories, G-5
- Duty Station : NEW YORK
- Department/Office : International Civil Service Commission
- Date Posted : Oct 27, 2025
- Deadline : Nov 25, 2025
Join the United Nations as a Documents Distribution Assistant in 2025 and support the efficient flow of official communications and documents. This opportunity offers professional growth, global exposure, and the chance to contribute to UN operations. This position is located in the Office of the Executive Secretary in the International Civil Service Commission (ICSC). This position is under the supervision of the Senior Advisor in the Office.
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Responsibilities
- Maintain the electronic database of documents and files for use in ICSC by senior management and staff and substantive divisions of the ICSC secretariat.
- Enhance the documentation center current and archive systems in electronic versions and hard copy files by classifying information and updating records
- Obtain and maintain publications in different languages and determine archive needs
- Respond to document-related queries within the department.
- Provide assistance for all meetings of the ICSC by ensuring timely provision of official documentation for all sessions of the Commission in collaboration with counterparts.
- Coordinate the dispatch of all documents to and from meetings, following up on delivery and resolving problems for timely receipt of packages.
- Update on a regular basis the intranet-based library information resources including participating in the refinement of research parameters based on feedback from users of the system.
- Research reference documents in the documentation center as well as external information sources in order to provide background material on specific issues for use in ICSC studies.
- Receive requests for information from other UN agencies and NGO bodies and provide responses accordingly.
- Initiate low value office furniture and supplies as necessary in Umoja.
- Keep an electronic inventory of supplies.
- Perform general office management functions including maintaining an electronic registry of correspondence and Registry plan for the ICSC.
- Carry out ad hoc tasks assigned by supervisor.
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Requirements
Education
- High school diploma or equivalent is required.
- Certificate course in Information Technology is desirable.
Work Experience
- A minimum of five years of experience is required in imaging documentation, archiving, or library Knowledge of and experience with library or UN Archives and Records Management policy is required Information technology experience is desirable
Languages
- English and French are the working languages of the United Nations Secretariat.
- For this job opening, English is required. Either French or Spanish is desirable.
