Exciting Role: United Nations Hiring Administrative Assistant for 2025. Apply Today!

Exciting Role: United Nations Hiring Administrative Assistant for 2025. Apply Today!

• Job Opening ID: 259111
• Job Network : Management and Administration
• Job Family : Administration
• Category and Level : General Service and Related Categories, G-6
• Duty Station : BRUSSELS
• Department/Office : Office of the SRSG for Children and Armed Conflict
• Deadline : Jul 15, 2025

Are you organized, driven, and ready to make a difference? The United Nations is hiring an Administrative Assistant to support its vital work. Be part of something bigger—apply now and help shape a better world. This post is located in the United Nations Liaison Office for Children and Armed Conflict (UNLOCAAC) in Brussels. This Liaison Office represents the Office of the Special Representative of the Secretary-General for Children and Armed Conflict (OSRSG-CAAC) in Europe. The incumbent will report to the Head of UNLOCAAC.

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Responsibilities

• Human Resources Management
• Initiates, reviews, processes and follows-up on actions related to the administration of the office’s human resource activities, e.g., recruitment of staff and consultants, job classification reviews, training etc., ensuring consistency in the application of UN rules and procedures.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Budget and Finance
• Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
• Monitors expenditures through UMOJA and compares with approved budget; prepares adjustments as necessary.
• General Administration
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Prepares, processes and follows-up on administrative arrangements in support of the Head of Office of UNLOCAAC and staff members; and monitors processes and schedules related to the office’s outputs, products, tasks etc.

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Requirements

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
• The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher.
• Experience working with various offices of the United Nations Secretariat, United Nations Agencies, Funds and Programmes, the European Union, the North Atlantic Treaty Organization, Non-Governmental Organizations or Permanent Missions is desirable.
• Experience in planning and organizing special events is desirable.
• Experience managing and updating websites or social media platforms is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in both English and French is required.
• Knowledge of another official United Nations language is a desirable.