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United Nations Accounting Assistant Vacancy Available in New York for November 2024. Apply Now!

United Nations Accounting Assistant Vacancy Available in New York for November 2024. Apply Now!

  • Position(s): Accounting Assistant
  • Organization: United Nations
  • Job Opening ID: 246589
  • Job Network : Management and Administration
  • Job Family : Finance
  • Category and Level : General Service and Related Categories, G-5
  • Location: New York
  • Department/Office : Department of Operational Support
  • Deadline: Nov 7, 2024

Organization Setting and Reporting

United Nations is hiring an Accounting Assistant. This position is located in the Income Tax Unit of the Payroll and Accounts Payable Section, Division of Administration, Department of Operational Support (DOS). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions. The Payroll and Accounts Payable Section processes global payroll and payments, income tax claims and provides policy advice and operational guidance, testing and implementation of enhancements to the payroll module and income tax portal of the ERP/UN Tax system. The Accounting Assistant will report to the Chief of the Income Tax Unit.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities when requested and indicated in the application.

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Responsibilities

Within delegated authority, the Accounting Assistant will be responsible for the following duties:

  • Scrutinizes source documents for completeness, accuracy and validity of charges.
  • Investigates erroneous charges and takes appropriate corrective accounting actions.
  • Records and reconciles more complex accounting transactions.
  • Audits various accounting transactions, e.g., payroll, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
  • Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
  • Assists with the compliance data transmission to and from the US tax authorities.
  • Examines the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
  • Communicates with field offices regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Headquarters.
  • Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed.
  • Serves as Approving Officer for disbursements up to an authorized level.
  • Coordinates between business areas as necessary.
  • Provides guidance and training to colleagues as required.
  • Supervises other General Service staff as required and in relation to a) the client service activities of the Income Tax Unit; b) the filing requirements of income tax files.
  • Drafts/prepares memoranda to various offices, departments and overseas offices.
  • Responds to queries from staff members and third parties.
  • Performs other duties as may be required.

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Competences

  • Professionalism
  • Planning and Organizing
  • Client Orientation

Requirements

  • High school diploma or equivalent is required.

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Work Experience

  • A minimum of five years of experience in accounting, finance, audit, administrative services or related area is required. The minimum years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher.
  • At least four years of experience focused on transactional based accounting activities such as payroll, US income tax, vendor/travel claims processing is required.
  • Experience working with the United Nations or a large organization with decentralized systems and procedures including staff rules and regulations, entitlements, financial regulations and procedures is desirable.

Application Link

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