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United Nations (UN) Assistant Vacancy in New York. Apply Today!

Vacancy Details

  • Position(s): Staff Assistant
  • Organization: United Nations
  • Job Opening ID: 252429
  • Job Network : Management and Administration
  • Job Family : Administration
  • Category and Level : General Service and Related Categories, G-6
  • Duty Station : NEW YORK
  • Department/Office : Office for the Coordination of Humanitarian Affairs
  • Deadline: Mar 5, 2025

Organizational Setting and Reporting

United Nations (UN) Assistant Vacancy in New York. Apply Today! This position is located in the Office of the Assistant Secretary-General for Humanitarian Affairs in the Office for the Coordination of Humanitarian affairs. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being advertised for the position of Staff Assistant in the Office of the Assistant Secretary-General (ASG), New York, UNHQ. Under the overall supervision of the Assistant Secretary-General for Humanitarian Affairs and Deputy Emergency Relief Coordinator, the incumbent will report to the advisor to the ASG.

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Duties

Within delegated authority, the Staff Assistant will act as Personal Assistant to the ASG and will be responsible for the following duties:

  • Assists in the overall administration of the office, i.e. provides substantive and administrative support in managing priorities and work flow of the manager and of the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
  • Compiles and analyzes basic data from a variety of sources (including Umoja), summarizing and presenting conclusions for review by manager.
  • Serves as a communications link between supervisor and senior staff; on behalf of supervisor, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.
  • Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
  • Undertakes representational duties on behalf of the manager, to include serving as first point of contact and liaison with senior officials internally and externally.
  • Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
  • Establishes/improves administrative procedures and systems to ensure smooth functioning of the office, including filing (paper and electronic) systems.
  • Prepares, processes and classifies confidential information.
  • Performs other duties as assigned.

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Requirements

Education

  • High school diploma or equivalent is required.

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Work Experience

  • A minimum of seven (7) years of experience in general office support or related area is required.
  • The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
  • Experience working in the United Nations Common System or other international organization is desirable.
  • Experience working in a front office of a senior official is desirable.
  • 1 year or more of experience in data analytics or related area is desirable.

How To Apply

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