UN Jobs
Unlock Your Potential: UNOV Team Assistant Opportunity for in the Administration Department!
Unlock Your Potential: UNOV Team Assistant Opportunity for in the Administration Department!
- Job Opening ID: 256573
- Job Network : Management and Administration
- Job Family : Administration
- Category and Level : General Service and Related Categories, G-4
- Duty Station : VIENNA
- Department/Office : United Nations Office at Vienna
- Deadline : May 8, 2025
The United Nations Office at Vienna (UNOV) is seeking a detail-oriented and enthusiastic Team Assistant (Administration). This vital role offers a chance to contribute to international efforts within a stimulating multicultural environment. If you possess strong administrative skills and a proactive approach, apply now to become an integral part of our Vienna team. This position is located at the United Nations Security and Safety Service (SSS-Vienna), Division for Management, United Nations Office at Vienna (UNOV). Under the overall command of the Chief of Service, the Team Assistant will report to the Head of the Pass and ID Sub- Unit.
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Responsibilities
- Assist with the management and issuance of access cards to staff, delegates and visitors. Determine accuracy and validity of identification documents presented to ensure compliance with the access control policy.
- Assist with the registration of meeting participants and issuance of conference access cards for meetings and conferences.
- Maintain liaison with focal points of the VIC-based organizations and conference organizers on access requests for staff, delegates and visitors.
- Perform a wide range of office support and administrative functions.
- Respond or draft responses to routine correspondence and other communications.
- Process sensitive documentation related to the issue of official documents and identification cards by the Austrian Ministry of Foreign Affairs.
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Requirements
Education
- High school diploma or equivalent is required.
Work Experience
- At least 3 years of experience in general office support or related area is required.
- Experience in confirming identification of clients through recognition of official documents and government-issued ID is desirable.
- Experience dealing with higher-level, diplomatic clients is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For the post advertised, fluency in English is required.
- A working knowledge of German is desirable. Knowledge of another official UN language is an advantage.
