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x2 Batch Recruitment Vacancies at UNICEF for 2025. Apply Now!

UN Jobs Admin December 10, 2024

6 minutes read

x2 Batch Recruitment Vacancies at UNICEF for 2025. Apply Now!

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x2 Batch Recruitment Vacancies Details

Position(s): Batch Recruitment: Programme Associate (G6), Office of Innovation (Giga), Geneva, Switzerland, Two (2) Positions #129028 and #129029
Organization: UNICEF
Job no: 572925
Contract type: Temporary Appointment
Level: G-6
Location: Switzerland
Categories: Innovation
Deadline: Jan 1, 2025

Background

x2 Batch Recruitment Vacancies at UNICEF for 2025. Giga (giga.global) is a partnership between UNICEF and the ITU (itu.int) working to connect every school in the world. The team has experience and background in building technology products, finance and investment, design, and infrastructure. It’s a global team, with two “centers of gravity” (in Barcelona, Spain and Geneva, Switzerland) but with many team members located around the world.

You would be part of the world’s leading organization for children, with more than 75 years of expertise delivering emergency assistance, technical advice, and building health, education, and protection systems in 190 countries. In addition to the UNICEF Core Competencies we take pride in hiring a diverse and global team with four major characteristics: technical excellence, humility, honesty, and a good sense of humor.

Giga is broken into three main areas: Mapping, Finance, Procurement, and then some cross-cutting support services. The Country Engagement Team supports the initiation and implementation of all three areas of Giga’s support in countries. The Mapping team maps schools and their connectivity, creating a real-time display of access and need on Project Connect. The Finance team works to create the financing (grant, loan, and investment) for connectivity. The Procurement works closely with UNICEF Supply Division to support governments through public procurement processes for contracting sustainable, high quality and affordable school connectivity. There are also crosscutting teams that support on communications, partnerships, staff wellbeing, operations and finance.

The team functions similarly to a tech startup, but within the United Nations. We aim to have agility and flexibility in how we work, and to be driven by Realtime data about what we’re doing. We also work within the political and global framework of the UN, which means that we can collaborate with policy makers and regulators, governments, civil society, and of course, most closely with our 135 country offices, in everything we do. Giga is a new project for UNICEF – we started in 2019 – so it’s also a team that’s always learning and growing. These roles are great for people who like adventure, who want to understand how to apply their skills on an international scale (or who are already experts at that), and who are able to “roll up their sleeves” and do what’s needed to help connect every school in the world to the internet and every young person to information, opportunity, and choice.

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How can you make a difference?

The programme associate is accountable for communications, programme and operations, and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. This involves management of information and coordination of matters within a substantive team. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work independently based on general direction from the supervisor.

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Key Functions

Procurement Support

Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements.
Guide managers in the process of PCA/SSAs in line with the policies and guidance issued by FRI, supply division and DHR.
Facilitate the processing of institutional contracts in collaboration with HQ supply Division. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements.
Keep abreast of activities of importance, latest policies, procedures, and organizational changes affecting the team.
Maintain up-to-date vendor lists, partners, and consultant rosters.
Support management of administrative supplies, office equipment, and updating the inventory of items.

Budget Monitoring

Contribute to monitoring budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.

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Administrative Support

Maintains office calendar and arrange appointments and meetings, including with high-ranking partners and counterparts with a particular focus on the Head of Initiative/Giga.
Support organization of internal as well as high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings.
Provide travel assistance to the supervisor as well as the other team members including the visa/hotel arrangements.
Prepare, collect, and share briefing materials for supervisor concerning official trips or meetings with external counterparts. Select and make pertinent abstracts and undertake searches for information. Brief supervisor of important developments.
Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy. Draft non-substantive correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions, for supervisor’s approval.

Requirements

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization

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Work Experience:

At least 6 years of relevant work experience in administrative or clerical work.
Training and experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
Strong organizational, planning, and prioritizing skills and abilities is considered an asset.
Ability to work effectively with people of different national and cultural backgrounds.
Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.
Relevant experience in a UN system agency or organization is considered as an asset.

Language Requirements: Fluency in English is required.

Desirables:

Knowledge of French is highly desirable.
Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.
Developing country work experience and/or familiarity with emergency